Thank you so much for the information I have a clearer picture of what your meetings look like now. A big thank you to Joey for sharing your insights. I LOVED the ideas that you gave to help and support this lovely Son-Rise Mom!
Here are some things I would like to add.
It sounds like what the team really needs is to bond with eachother. The more that you all have a rapport and can get to know eachother, the more the 3 E's will present themselves. I always like to quietly imagine someone who is not demonstrating the 3 E's finding out that they just won the lottery and picturing how they would celebrate and respond to that. I think it would pay to spend some time (if you don't already), individually with each person and find out something that they are excited about in their life. Such as a hobby they have or a subject they are passionate about. Get to know them better and celebrate them. The more appreciated they feel and the more you know about them, the more at ease they will feel when it comes to team meeting time.
For the meeting:
Create an intention for yourself: This is so easy yet often forgotten, as you plan the next meeting, think about what you want to focus on for yourself and really fulfill that intention. Some suggestions are "I'm going to have fun", "I'm going to demonstrate the 3 E's", "I'm going to feel grateful", "I'm going to love and be kind to myself" you can choose your own, Having an intention will keep you in the attitude and help you to stay clear and focused.
Do what you love! I love what Joey said about choosing a game because she likes to play games. Create a fun activity that everyone can do that does not single out individuals but instead creates a team spirit, perhaps charades, or picking up several random items from around the house and playing an impro game where you pass it around and pretend it's a different prop with each person.
Include some gratitude for everyone. Maybe at the end, you could have everyone share something they appreciate about another team member or a special moment they witnessed with another team member. That way the team are working together, not against eachother.
Keep it simple, it will be much more effective to limit the meeting to 3 or 4 subjects and get really clear as a team on what the resolution is on each topic. Remember, you will ultimately decide what is the best way to help your child and not your team members. Listen to each person, take in the information and then make a decision on what you think would best suit your child. it's not about perfection, it's about experimentation. The whole point of the meetings is to see what's working and what's not working. After you have made your decision, have everyone try it until the next team meeting and then discuss how it went next time.
Celebrate yourself! You are doing such an amazing job! You have been running meetings! That is an incredible and wonderful thing, give yourself a huge cheer for daring to do something challenging in order to help your child.
Let me know how it goes.